Administrator

About this job offer

Job Title: Administrator

Salary Range: P25,000 – P30,000  (depending on skills and experience)
Work Hours: Monday-Friday; 6:00 am to 2:30 pm PH time (may be asked to start earlier if needed, NZ holidays off)

Are you ready to take on a dynamic role that combines client communication, CRM management, research, supply order oversight, and administrative support? 

Dash10 Managed Services, a representative office of Zeald, a New Zealand-based company, is looking for a talented individual to join our team as Administrator. In this position, you’ll play a crucial role in ensuring the smooth operation of various tasks while providing invaluable support to our Directors.

Key Responsibilities: 

• Client Communication Management: Manage client communications effectively and  professionally. 
• CRM Management: Create and update deals in CRM, maintaining accurate client records. 
• Research: Perform research to support business operations and decision-making. 
• Supply Orders Management: Oversee uniform and supply orders. 
• Email and Calendar Management: Handle emails and calendars, including scheduling and  coordinating meetings, training, and events. 
• Task and To-Do List Tracking: Monitor and manage the Directors to-do list and urgent matters. 
• Administrative Support: Assist with note-taking, agenda creation, and document organisation. 
• Confidential Information Handling: Manage sensitive information discreetly.
•  Event Coordination: Organise meetings, training sessions, and events. 
• Special Projects and Miscellaneous Duties: Take on various projects and duties as required. 
• Policy and Procedure Development: Assist in establishing policies, procedures, and work  instructions. 
• Health & Safety Records Maintenance: Keep health and safety records up-to-date. 
• Quality Records Maintenance: Manage quality records meticulously. 
• Onboarding Assistance: Assist with the onboarding process of new staff, including orientation  and initial training. 

Qualification and Technical Capabilities

• Proven experience in an executive/personal/virtual assistant role. • Proficiency in CRM systems and Microsoft Office Suite. 
• Capability to manage multiple tasks and projects. 
• Strong problem-solving skills and proactive approach. 

Competencies

• Organisational Skills: Exceptional ability to organize, prioritize, and manage tasks. 
• Communication Skills: Excellent in both written and verbal communication. 
• Discretion and Confidentiality: Skilled at handling confidential information. Adaptability: Flexible in adapting to changing priorities. 
• Attention to Detail: Meticulous attention to detail. 
• Technological Savvy: Proficient in office and CRM software. 

Key Performance Indicators:

• Efficiency in client communication and CRM management. 
• Effectiveness in administrative duties and scheduling. 
• Discretion in handling confidential information. 
• Contribution to policy development and record maintenance. 
• Quality of support in staff onboarding process. 

What We Offer:

• Competitive compensation package  
• Day shift and a work from home arrangement
• A dynamic, supportive, and collaborative team environment
• Paid leave credits, HMO for you and your dependent
•  P10k signing bonus (terms and conditions apply)

Apply now and complete our pre-screening and logical tests: 

https://docs.google.com/forms/d/1tkIBvZVUcVUfzQH4epsfNa1-JgHuI_D_0rVE0NN1h3E/edit

https://docs.google.com/forms/d/1P4b84PK6Pq7LME-ZccLFAyPbzkR4wokE9tx3GG2S6dQ/edit