Administration Support
About this job offer
Job Title: Administration Support
Salary Range: P25,000- P30,000 (depending on skills and experience)
Work Hours: Monday-Friday; 6:00 am to 2:30 pm PH time (NZ holidays off)
We are looking for enthusiastic, talented, and self-driven individuals to join our team as an Administration Support. The purpose of your role is to undertake administration tasks for a small law firm including file creation, document creation and file organisation
Key responsibilities:
- Set up file from instructions received by one of us in our dedicated software system
- Send email with data collection form
- Set up welcome letter and notify lawyer to check
- Send welcome letter using signing platform to client
- Receive information from client from data collection form and put into system
- Save all Anti money laundering documentation and complete checklist and form
- Send anti money laundering form to lawyer for checking and sign off and then save into file and change checkbox
- Receive notification that all work ready for a settlement has been completed prepare file for settlement including sending an email to the lawyer acting with information ready for settlement day
- Check money in trust account (but would not have access to make changes or pay out anything)
- Receive notification that settlement has been completed and notify agent via email and broker
- Prep invoice and reporting letter and notify lawyer once ready for checking
- Check invoices paid
- Complete close file document and send to lawyer for checking
- Close file through software system
- Update client details as part of file closure
- Update precedents from instructions from us
- Prepare letter to bank to discharge mortgage and send to relevant bank
- Draft settlement statement and trust statement for lawyer and send for checking (all information gathered from file or from using council websites)
- Obtain rates enquiry information from relevant councils
- Send email to client one month after work with our wellness checkup
- Perform adhoc tasks when needed
Key Attributes:
- A minimum of 1-2 years of relevant experience in administration
- Professional with excellent work ethics
- Excellent organisational skills
- Outstanding time management – completes tasks efficiently within the required time frame
- Strong written and verbal communication skills
- Highly trustworthy and able to honour confidentiality and privacy
- Keen attention to detail
- Critical thinking and problem solving skills
Apply now and complete our pre-screening test:
https://docs.google.com/forms/d/1HjJyNmqCQqejYs2fVcq1q1hf-cmJ52yZJPCr_0wJclI/edit
We offer a competitive salary, free health care plus 1 free dependent, and great perks such as paid two weeks off during the Christmas and New Year periods.
**Stable internet connection (with backup internet) at home is a MUST**