Finance Administrator

About this job offer

Job Title: Finance Administrator

Salary Range: P20k – P30k (depending on skills & experience) 

Work Hours: Monday to Friday,  6:00 am-2:30 pm PH time 

We’re looking for a proactive and detail-oriented Finance Administrator to join our team in a fast-paced role. In this position, you’ll be at the heart of our financial operations, ensuring efficiency, accuracy, and timely account processing. If you’re passionate about finance, have strong organizational skills, and enjoy working with a dynamic team, this is the perfect opportunity for you!

Key Responsibilities

AR Daily Processing

• Efficiently manage and complete tasks within the dashboard workflow
• Monitor and maintain an up-to-date count of assigned dashboard tasks
• Check and confirm incoming deposits
• Ensure client accounts are current and accurate
• Handle internal sales processing for Time & Material Prepaid (T&M PP)
• Generate invoices for products and services
• Process Credit Card payments
• Manage Direct Debit forms
• Facilitate and process the transfer of ownership as required
• Process account cancellations
• Manage add-on cancellations accurately and promptly
• Identify and address any email errors promptly
• Update and maintain the email error log for accurate tracking
• Process incoming AR-related emails efficiently
• Send timely reminder emails to clients as needed
• Research and resolve any payment discrepancies to ensure accuracy in accounts

AR Weekly Processing

• Reporting

• Prepare and deliver weekly metrics reports for Accounts meetings, including data on cancellations, phone activity, and other key metrics as required.

AR Monthly Processing

• Switch canceled websites from enabled to disabled status
• Print the client postal mailout database, including invoices and statements
• Conduct DPS checks, addressing any failures
• Review and process entries in the Direct Debit database
• Complete month-end financial tasks as directed by the NZ Team
• Reconcile GL codes as needed to ensure accuracy
• Run and prepare monthly statements and postal invoices for clients
• Generate and review the unallocated cash report

AP Daily  Processing 

• Post supplier and contractor invoices promptly and accurately

AP Weekly  Processing

• Process payments for supplier and contractor invoices on a weekly basis

AP Monthly  Processing 

• Post bank statements accurately during month-end closing

Other

• Take on projects and tasks as identified to support ongoing improvements and initiatives

Key Attributes:

• Good with CRM systems, email communication
• Exceptional customer service skills
• Would suit someone working in Banking and has Finance experience
• Has 1-2 years of work-related experience
• Strong attention to detail and ability to multitask
• Excellent organisational and time management skills
• Strong analytical skills with the ability to work under pressure and to deadlines
• Excellent English communication skills, verbal and written
• Smart, Proactive and a fast learner
• Courteous, positive, polite, accountable, and adaptable
• Has a willingness to learn
• Good problem solver – Takes initiative.
• Xero Bookkeeping an advantage, otherwise a must learn!

We offer a competitive salary, free health care, and great perks such as paid two weeks off during the Christmas and New Year period. A P10k signing bonus awaits the successful candidate.

Hurry! Apply now and complete our pre-screening test so we can process your application:

https://docs.google.com/forms/d/11TMW-nIj6UCfewBG210VfO0bEuc7b6EnMdRxfT2uH4A/viewform

 https://docs.google.com/forms/d/1Df2GUcjolyS-zs2QHxo5_zUY1W46rINBvJ0ZzSEIQX8/edit?usp=drive_web

**A STABLE INTERNET CONNECTION (WITH BACKUP NET) AND A LAPTOP/DESKTOP IS A MUST**